Bluestones is working with Belfast city council to recruit a temporary Deputy Registrar for City Hall.
Part time: Wednesday and Friday
Hours: 9am – 5pm
Hourly rate: £12.95
Main purpose of job
Responsible to the Registrar through the Senior Deputy Registrar for undertaking the duties necessary for the provision and administration of a confidential and efficient Registration Service for Births, Deaths, Marriages and Civil Partnerships.
To have a comprehensive working knowledge of all relevant legislation, including Acts, Orders and Statutory Regulations and to make such decisions as authorised by statute and regulation concerning all Registration duties.
To officiate at marriage and civil partnership ceremonies in the Registration Office and other venues within the City of Belfast.
Summary of responsibilities and personal duties.
Birth Registrations
1. To register all births and still births in accordance with relevant legislation or using statutory declarations including e.g. Birth and Death Registration (NI) Order 1976, Human Fertilisation and Embryology Act 2008, Family Law Order 2002.
Death Registrations
2. To register all deaths in accordance with relevant legislation including Birth and Death Registration (NI) Order 1976.
3. To assess whether a death should be reported to HM Coroner in accordance with Registrar, Generals, Regulations and Coroners Act, to provide the necessary details to those officers and issue reminders for coroners case as necessary.
4. To liaise with medical practitioners, nursing home and hospital staff to ensure correct interpretation of death and clarify questionable non medical details on “Cause of Death” certificates where necessary.
5. To liaise with proprietors of private nursing homes, managers of residential homes, cemetery authorities and funeral directors regarding notification of deaths, to ensure all reported deaths are registered.
6. To ensure informants are issued with relevant forms required, i.e. Form 21 or the Disposal of Bodies and Form 36 certificates for DHSS purposes and to provide assistance and explanations as necessary.
7. To notify government departments of the need to determine pension’s payable on the deaths of individuals.
8. To provide emergency call-out for the registration of deaths at weekends and public/bank holidays in accordance with service business continuity plan.
Marriage Registration and Ceremonies
9. In accordance with the Marriage Order (2003) and Civil Partnership Act (2004), interview and advise clients regarding the preliminaries for all civil, religious marriages and civil partnerships. Validate relevant documents prior to issuing schedule of intention and authority to proceed. Liaise with the Home Office and UKBA, make report where necessary and attend any legal proceeding when necessary.
10. To validate all relevant documentation and issue certificate of legal capacity to marry in a foreign country.
11. To check divorce decrees and/or other death certificates for all marriages or civil partnerships and refer foreign divorce details to GRO to ensure all parties comply with the legislation.
12. Administration of all procedures for religious marriages including cancellation of any ceremony and refund necessary.
13. To officiate at marriage and civil partnership ceremonies in the registration office, approved venues and other locations within the Belfast city district.
Finance
14. To assist with the safe keeping and banking of all monies having reconciled fees received whether cash, check or card payments for registration purposes.
15. To assist with the provision of returns to GRO having reconciled details of GRO registration stamps.
General
16. To employ services of interpreters with help from language line as necessary.
17. To provide advice and information to general public on all regulations relevant to registration including issue of certified copies of documentation.
18. To deal with the bereaved in a caring and sensitive manner whilst ensuring that adequate information is gathered and the informants are not overly distressed.
19. To assist with the safe keeping of public/historical records while maintaining confidentiality of information.
20. To undertake general word processing and clerical duties as necessary.
21. To deputise in the absence of the Registrar or Senior Deputy Registrar as directed.
22. To undertake duties in such a way as to enhance and protect the reputation and the public profile of the council.
23. To undertake such other relevant duties as may from time to time be required.
For full JD please contact our office on 02895219313 or email your cv via the link below.
BSNI is acting a recruitment agency
