Commercial

Deputy Registrar

Bluestones is working with Belfast city council to recruit a temporary Deputy Registrar for City Hall.

Part time: Wednesday and Friday

Hours: 9am – 5pm

Hourly rate: £12.95

Main purpose of job

Responsible to the Registrar through the Senior Deputy Registrar for undertaking the duties necessary for the provision and administration of a confidential and efficient Registration Service for Births, Deaths, Marriages and Civil Partnerships.

To have a comprehensive working knowledge of all relevant legislation, including Acts, Orders and Statutory Regulations and to make such decisions as authorised by statute and regulation concerning all Registration duties.

To officiate at marriage and civil partnership ceremonies in the Registration Office and other venues within the City of Belfast.
Summary of responsibilities and personal duties.

Birth Registrations

1.     To register all births and still births in accordance with relevant legislation or using statutory declarations including e.g. Birth and Death Registration (NI) Order 1976, Human Fertilisation and Embryology Act 2008, Family Law Order 2002.

Death Registrations

2.     To register all deaths in accordance with relevant legislation including Birth and Death Registration (NI) Order 1976.

3.     To assess whether a death should be reported to HM Coroner in accordance with Registrar, Generals, Regulations and Coroners Act, to provide the necessary details to those officers and issue reminders for coroners case as necessary.

4.     To liaise with medical practitioners, nursing home and hospital staff to ensure correct interpretation of death and clarify questionable non medical details on “Cause of Death” certificates where necessary.

5.     To liaise with proprietors of private nursing homes, managers of residential homes, cemetery authorities and funeral directors regarding notification of deaths, to ensure all reported deaths are registered.

6.     To ensure informants are issued with relevant forms required, i.e. Form 21 or the Disposal of Bodies and Form 36 certificates for DHSS purposes and to provide assistance and explanations as necessary.

7.     To notify government departments of the need to determine pension’s payable on the deaths of individuals.

8.     To provide emergency call-out for the registration of deaths at weekends and public/bank holidays in accordance with service business continuity plan.

Marriage Registration and Ceremonies

9.   In accordance with the Marriage Order (2003) and Civil Partnership Act (2004), interview and advise clients regarding the preliminaries for all civil, religious marriages and civil partnerships.  Validate relevant documents prior to issuing schedule of intention and authority to proceed.  Liaise with the Home Office and UKBA, make report where necessary and attend any legal proceeding when necessary.

 

10. To validate all relevant documentation and issue certificate of legal capacity to marry in a foreign country.

11. To check divorce decrees and/or other death certificates for all marriages or civil partnerships and refer foreign divorce details to GRO to ensure all parties comply with the legislation.

12. Administration of all procedures for religious marriages including cancellation of any ceremony and refund necessary.

13. To officiate at marriage and civil partnership ceremonies in the registration office, approved venues and other locations within the Belfast city district.

Finance

14. To assist with the safe keeping and banking of all monies having reconciled fees received whether cash, check or card payments for registration purposes.

15. To assist with the provision of returns to GRO having reconciled details of GRO registration stamps.

General

16. To employ services of interpreters with help from language line as necessary.

17. To provide advice and information to general public on all regulations relevant to registration including issue of certified copies of documentation.

18. To deal with the bereaved in a caring and sensitive manner whilst ensuring that adequate information is gathered and the informants are not overly distressed.

19. To assist with the safe keeping of public/historical records while maintaining confidentiality of information.

20. To undertake general word processing and clerical duties as necessary.

21. To deputise in the absence of the Registrar or Senior Deputy Registrar as directed.

22. To undertake duties in such a way as to enhance and protect the reputation and the public profile of the council.

23. To undertake such other relevant duties as may from time to time be required.

For full JD please contact our office on 02895219313 or email your cv via the link below.

BSNI is acting a recruitment agency

 

 

 

 

Transport Administrator

Bluestones staffing is working with a transport company in Mallusk who is looking a full-time transport administrator to work within a small team.

Location:  Mallusk

Duration: Temporary with a permanent role after 12 weeks for the right person.

Salary:  £9.00phr with a higher rate when permanent

Hours of work:  Office hours

Duties:

  • Working with Excel on daily basis
  • Data entry
  • Managing customers orders
  • Working as part of a team
  • Working with delivery drivers
  • All other duties as required

Experience required

  • Good excel experience
  • 1 years admin experience

For immediate interview contact Tina or Debbie on 02895219313

BSNI is acting as a recruitment agency

Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Commercial Administrator.

Location:    Drumbo

Salary:         £25k

Duration:    Permanent

Hours of work:  Office Hours

Purpose:

Ensuring that business targets, in terms of value and volume, are achieved through accurately recording and applying Schedule of Rates to the works carried out on the contract by Direct Operatives and Sub Contractors.

Duties:

  • Managing commercial paperwork and the on-going maintenance of files.
  • Retrieving and inputting commercial data onto IT/ manual systems as required.
  • Reviewing and process, using SOR’s, works done to enable clients to pay for the works.
  • Ensure all relevant documentation / certification is forwarded to client.
  • Carry out any reasonable tasks as requested by your line manager.
  • Assessing the works done against the orders.

Knowledge:

  • General construction technology knowledge
  • 1-2 years working with SOR contracts, preference NIHE.

Desirable Criteria:

  • Excellent customer service
  • Organised
  • Ability to priortoise work load
  • Team player
  • Ability to communicate at all levels with good typing skills.
  • Close attention to detail
  • Ability to work on own initiative.
  • Working to deadlines
  • Full clean driving licence.

For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

Customer Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Customer Administrator.

Location:    Lisburn / Drumbo

Salary:         £18,500k

Duration:    Permanent

Hours of work:  Between 8am – 8pm Monday – Friday / 8am – 2pm every other Saturday.

The right person for this role will be enthusiastic, energetic and a strong Administrator with construction industry experience. The successful candidates will be proficient in all MS Office packages including databases. They will be a strong communicator with the ability to manage multiple responsibilities with ease and thrive in a busy environment and be able to work within a team or on their own initiative.

Key Responsibilities

  • Use all management systems to their full potential and ensure records are always kept up to date
  • Housekeeping of all information detailed within the company’s management systems.
  • Update records on a real time basis to ensure forecasting within the month is accurate.
  • Accurate and timely action of month end submissions to enable performance monitoring.
  • Production of invoices in a timely manner to achieve monthly targets.
  • Ensure that all invoices and relevant back up reach the client in accordance with SLA’s and KPI’s as set out.
  • Follow business processes as set out and make Managers aware of any non-conformances.
  • Provide support to the business in the production of performance results relating to Response Works.
  • Deal directly with customers and clients either by telephone or electronically in a professional manor.
  • Respond promptly to client enquiries relating to the general administration function of the business including reports, certificates, and invoice enquiries
  • Register complaints and escalate to the appropriate Manager
  • Ensure your phone duties are dealt with in a professional and polite customer service facing manor.
  • Provide general administration support to the business as required including reception cover.

Essential Criteria

  • 5 GCSE’s to include Mathematics and English.
  • At least 2 years’ experience working as part of a busy administration team
  • Able to work as part of a team and establish good working relationships at all levels.
  • Able to work to tight deadlines and under pressure.
  • Able to demonstrate excellent communication skills, both orally and written.

Contact Debbie on 02895219313 for further information or email your cv via the link below.

BSNI is acting as a recruitment agency

Customer Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Customer Administrator.

Location:    Lisburn / Drumbo

Salary:         £18,500k

Duration:    Permanent

Hours of work:  Between 8am – 8pm Monday – Friday / 8am – 2pm every other Saturday.

The right person for this role will be enthusiastic, energetic and a strong Administrator with construction industry experience. The successful candidates will be proficient in all MS Office packages including databases. They will be a strong communicator with the ability to manage multiple responsibilities with ease and thrive in a busy environment and be able to work within a team or on their own initiative.

Key Responsibilities

  • Use all management systems to their full potential and ensure records are always kept up to date
  • Housekeeping of all information detailed within the company’s management systems.
  • Update records on a real time basis to ensure forecasting within the month is accurate.
  • Accurate and timely action of month end submissions to enable performance monitoring.
  • Production of invoices in a timely manner to achieve monthly targets.
  • Ensure that all invoices and relevant back up reach the client in accordance with SLA’s and KPI’s as set out.
  • Follow business processes as set out and make Managers aware of any non-conformances.
  • Provide support to the business in the production of performance results relating to Response Works.
  • Deal directly with customers and clients either by telephone or electronically in a professional manor.
  • Respond promptly to client enquiries relating to the general administration function of the business including reports, certificates, and invoice enquiries
  • Register complaints and escalate to the appropriate Manager
  • Ensure your phone duties are dealt with in a professional and polite customer service facing manor.
  • Provide general administration support to the business as required including reception cover.

Essential Criteria

  • 5 GCSE’s to include Mathematics and English.
  • At least 2 years’ experience working as part of a busy administration team
  • Able to work as part of a team and establish good working relationships at all levels.
  • Able to work to tight deadlines and under pressure.
  • Able to demonstrate excellent communication skills, both orally and written.

Contact Debbie on 02895219313 for further information or email your cv via the link below.

BSNI is acting as a recruitment agency

Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Commercial Administrator.

Location:    Drumbo

Salary:         £25k

Duration:    Permanent

Hours of work:  Office Hours

Purpose:

Ensuring that business targets, in terms of value and volume, are achieved through accurately recording and applying Schedule of Rates to the works carried out on the contract by Direct Operatives and Sub Contractors.

Duties:

  • Managing commercial paperwork and the on-going maintenance of files.
  • Retrieving and inputting commercial data onto IT/ manual systems as required.
  • Reviewing and process, using SOR’s, works done to enable clients to pay for the works.
  • Ensure all relevant documentation / certification is forwarded to client.
  • Carry out any reasonable tasks as requested by your line manager.
  • Assessing the works done against the orders.

Knowledge:

  • General construction technology knowledge
  • 1-2 years working with SOR contracts, preference NIHE.

Desirable Criteria:

  • Excellent customer service
  • Organised
  • Ability to priortoise work load
  • Team player
  • Ability to communicate at all levels with good typing skills.
  • Close attention to detail
  • Ability to work on own initiative.
  • Working to deadlines
  • Full clean driving licence.

For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

IT Technician

IT Technician required for Lisburn & Castlereagh City Council.

Location: Lisburn & Castlereagh
Salary: £12.95
Duration: Temporary until around June 2021

Key purpose of the job:

As a member of the IT Section the post holder will be act as first level support for IT helpdesk enquiries providing solutions in relation to hardware and software within the Council.

The IT Technician assists with the deployment of hardware and configuration of iphones, Microsoft based devices, and any associated VPN requirements ensuring compliance with Council security requirements and assists senior officers in developing and managing the Council ICT infrastructure.

The post holder is required to provide support to Elected Members, administration and Senior Management in relation to various meetings which includes occasional support outside of normal working hours.

Key Responsibilities:

1. Respond to requests for technical assistance in person, via telephone, via email, and be the initial point of contact for all IT requests. Provide first level support for all IT problems/queries.

2. Help administer the helpdesk system using standard helpdesk principles. Manage responses to user’s hardware/software/infrastructure/telephony problems, Advise users, diagnose and resolve issues, escalate tickets where required, and update the helpdesk system.

4. Manage the creation/modification/deletion of Active Directory and various other user accounts. Builds and deploys Windows 10 PC’s and laptops in accordance with our standard build procedure.

5 .Set up and configuring Apple iphones and Microsoft-based workstation devices and peripherals, setting up and supporting VPN clients whilst ensuring devices are compliant with organisational security requirements.

6. Assist with the management and development of the Council’s ICT systems including hardware, applications, system performance, windows patching, anti-virus, and installation.

7. General administration for IT services, including maintaining / recording / updating the asset management and other related systems.

8. Assist the Assistant Manager – Infrastructure maintain a working organisational network / telecoms infrastructure including the ability to troubleshoot network/wifi/telephony problems at remote sites and visiting sites to solve problems.

Qualifications:

GCSE’s

5 GCSE’s Grade A – C

NVQ Level 2

Experience

3 Years Experience in an IT related post:

Organising a helpdesk facility in a large organisation
Experience of working with a trouble shooting Microsoft Office Products
Iphone setup experience
VOIP/Telephony Experience
Knowledge required.
2.1 Knowledge of the following:
ITIL Experience and Knowledge
Cisco
Office 365
Networking / Comms

For further information please contact Debbie or Tina on 02895219313.
BSNI is acting as a recruitment business.

Business Support Clerk

Business Support Clerk is required for the Council, this is a temporary role based in Belfast City Council.

Position:  Business Support Clerk

Duration:  Temporary

Start Date: ASAP

Salary £9.38phe

Duties:

 

1.     To provide a clerical support service within the organisation including the maintenance of both computerised and manual systems, for example, filing and photocopying, and the processing of internal and external mail.

2.     To perform a range of business support tasks in accordance with agreed procedures and processes, for example, cash handling, call handling, data input and extraction, and other relevant duties.

3.     To provide a word processing service from draft documents or audio tapes (if required) including routine correspondence in the form of letters, memos, reports and other documents involving creative layouts (for example, PowerPoint presentations).

4.     To utilise a variety of basic office-related IT software packages and specific council, departmental or service IT systems as required.

5.     To assist in the preparation, compilation and distribution of routine statistical, performance and other information.

6.     To assist in the provision of a range of routine business related activities, for example, finance, Human Resources, customer support, IS/IT and general administration.

Essential Criteria:

Audio typing experience

For a full JD contact Debbie on 02895219313 or email via the link below.

Finance office manager

Bluestones staffing is working with the Craigavon council to recruit a Finance Office Manager for a 6 – 9 month contract.

MAIN DUTIES AND RESPONSIBILITIES:

1)        Manage and develop staff to ensure that they:

Promote a One Council approach

Operate within Council policies and procedures

Deliver services in the most efficient and equitable manner and in                 accordance with governance and financial regulations

Efficiently and effectively manage available resources

Deliver their agreed targets

Develop, implement and maintain policies and procedures within the finance office.

Operate computerised systems and associated software packages.

Qualifications

3rd level qualification in a Business or Management -related subjected.

Experience:

Two years relevant experience within an office environment to include:

Management of staff

Provision of support to senior managers

Dealing with various stakeholders including customer queries

Use of computerised financial system.

For more information please contact Debbie on 02895219313 or email your cv via the link below.

 

For a full jd please contact Debbie on 02895219313 or email a copy of your cv via the link below.

Accounting Technician

Bluestones staffing is working with Craigavon Council to recruit a temporary accounting technician:

Duration:  9 months with possible extension

Location: Craigavon

Salary:     £27,741 – £29,577

Hrs:         £9am – 5pm Monday to Friday

Job Purpose:

The post holder will be responsible. as a member of a multi-skilled team, for a wide range of duties associated with Budgets, VAT, expenditure analysis, treasury management, fixed assets, capital management reports and the annual accounts.  The post holder will be required to provide support to senior managers and to operate all systems within the Finance Department although it is expected that the main duties will focus on core ledgers.

Main Duties:

  • Compile and prepare reports on financial management information for presentation to senior managers, heads of department, executive management team and council committees.
  • Prepare, consolidate and co-ordinate expenditure and budgetary information for monthly management reports, the rates-setting process, the annual abstract of accounts and ad-hoc exercises.
  • Carry out month-end and year-end close-down routines within he finance office in accordance with agreed procedures and timetables.
  • Prepare bank accountant reconciliations across all council bank accountants
  • Assist in the annual abstract of accounts process, including the provision of information.
  • Assist with the preparation of monthly management reports.

Qualifications:

Relevant experience is required

Relevant qualifications

Access NI will be required for this post.

For a full JD please contact Debbie  on 02895219313 or email cv via link below:

BSNI is acting as a recruitment business