Purchase Administrator

Bluestones Staffing is working with a leading distribution client in the Mallusk area who require a full time Purchase administrators f or a immediate start

Salary 21K

Job description

Responsibility for placing and co-ordinating purchase orders, resolving issues and late deliveries, assisting the sales office with purchase orders and any issues, assisting the despatch office with any duties as required.
• Assist the directors with competitive sourcing of key products.
• Place orders with our suppliers and tracking those orders until delivery.
• Supporting the administrative duties of the procurement department by: – Issuing Purchase orders to the despatch office against the incoming goods list on a daily basis. – Following up on order delays & errors, to find a solution and prevent recurring issues.
• Coordinate and organise freight /shipping/customs documents.
• Ensure paperwork received from suppliers is compliant against all GB/EU transit requirements
• Assist with Processing goods inwards, ensuring that the same is carried out in a timely and accurate manner.
• Communicate with the warehouse function in relation to the movement of goods into and out of the warehouse.
• Maintain a full and complete record of scanned documents.
• Liaise with the sales office and finance department as required.
• Other ad-hoc duties as and when required.



2 years experience in a similar role
Hours: Monday – Thursday: 08:30 – 17:30 Friday: 08:30 – 16:30

Contact Tina on 028 95219 313 for more information or email a cv to

Recruitment Consultant

Bluestones staffing specialised Industrial Division is expanding, due to expansion I am recruiting an experienced recruitment consultant to develop and grow our newly established Driving Desk.

Working within a small team in our Mallusk office.


  • Recruiting Drivers from Van – HGV 1
  • Account Management
  • Generating adverts
  • Ensuring all candidates have relevant qualifications / licences
  • Payroll
  • Working to weekly KPI’s
  • Business development
  • Customer service
  • Working as part of a team
  • On call required

Essential Criteria:

  • 1 years recruitment experience
  • Business development experience
  • Good administration skills


  • Commission
  • Pension
  • Annual rewards chance of Holiday
  • Birthday off
  • 4 weeks holidays per year

For a confidential call contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

Logistics Coordinator

Bluestones staffing specialised commercial division is working with a leading distribution company in Craigavon to recruit a Logistic Coordinator.


Location: Craigavon

Hours: Monday to Friday

Duration: Temp to perm for the right candidate

Salary: £21k

Working context:

Part of a 6 member team organising, controlling, tracking and financially administering transport services for inbound supply of material to customer factory and outbound finished forklifts / part to other factories and customers.

Primary purpose of the role:

Destination import requirements for example U.S.A ISF Filing
Dangerous good by road (ADR), air (IATA) and sea (IMDG)
Warranty collections
Craigavon counterweight schedule
Outstanding TMS reporting
Return packaging & racking
Documents and small parts shipments
Claims management
TMS key user
Freight bill audit mismatch response
Manage Craigavon stationary supply
Freight reporting
Cross training
Import documentation
Import air freight quoting
Inbound collections
Inbound deliveries
Finished product import management from US
Essential Criteria:

Educated to Degree level
GCSE Maths and English
Transport Planning (advantageous)
Customs control understanding

ISO 9001 Procedural draft and updating experience
ISO 9001 Procedural understanding
Dangerous Good knowledge
Transport and logistics level 3

For further information contact Debbie at Bluestones or forward your cv via the link below.

Administration / Payroll Apprentice

Bluestones staffing is recruiting an apprentice for their Administration / Payroll department.

If you are aged between 18 – 24 and looking to gain experience and the opportunity of a permanent role once apprenticeship / qualification is has be completed.

Location:  Newtownabbey

Hours of work:  25 – 35 hours per week with the opportunity of full-time hours for the right candidate.


  • Learning CRM system
  • Updating CRM system
  • Updating candidates and clients details
  • Learning legislation within recruitment
  • Updating websites / adverts
  • Customer service
  • Printing application forms
  • All other duties as required

For further information contact Debbie on 02895219313 for a confidential chat.

BSNI is acting as a recruitment agency.

Maintenance Planner

Bluestones staffing is working with a leading construction firm in NI, at present time they have a requirement for a Maintenance Planner (Maternity cover) within their Bleary office.

Location:  Bleary

Hours:  Office hours

Duration:  Maternity cover

Salary:  £19,500


The Role

As a Maintenance Planner you will manage the diaries of our operatives who are spread across Northern Ireland, scheduling and planning their daily work. Using excellent planning skills, you will efficiently manage the allocation of work to operatives and sub-contractors to ensure maximum productivity and efficiency are achieved and our residents receive excellent customer service.

The ideal candidate

The successful candidate will be enthusiastic, energetic and customer focused, with a ‘Right First Time’ approach. A good level of IT literacy is essential, with experience of database systems beneficial. You will be an effective team member, able to work quickly and in a methodical and organised manner.

The individual will have experience in monitoring target completion dates and be able to prioritise the work orders to ensure Key Performance Indicator levels are achieved or bettered.


Essential Criteria

5 GCSE’s to include Mathematics and English.
At least 2 years’ experience working as a maintenance planner with exceptional track record
Able to work as part of a team and establish good working relationships at all levels.
Able to work to tight deadlines and under pressure.
Able to demonstrate excellent communication skills, both orally and written.

Access NI will be required for this role.

BSNI is acting as a recruitment agency


Bluestones staffing is working with a local family company who has expanded during the pandemic.

Working mainly with sole traders, they help to introduce systems and processes to make their business operate more smoothly and enable them to understand their finances better.

Role: Book-keeper

Duration: Permanent (6 months probation)

Salary: £20k – £30k depending on experience

Location: Newtownabbey (working from home)

Hours of work: 9am – 5pm (flexibility can be discussed)


Relevant book-keeping experience
Working knowledge of Quick books advantages
Ability to work alone but also as part of a team
Managing clients expectations face to face and Zoom
IT proficient
Ability to multi-task
Good time management is a given

Accounting Technician or relevant qualification is beneficial but not essential
GCSE Maths is essential
About the person

Ability to communicate effectively with our clients
Computer literate
Can work within a small team
For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

Learning and Development Manager

Bluestones staffing is working with a leading Food Manufacture to recruit a L&D Manager.  Due to being on of the most settles sectors during Covid our client has had an increase in work loads and is in a position to hiring an experienced and supportive L&D Manager,

Job Purpose

The role requires a candidate who is comfortable operating at both a strategic and operational level within the business. Reporting to the HR Manager, the successful candidate will have full responsibility for the management of the L&D Function.

The Job


·        Assist Line Managers in developing growth programmes for their employees, helping each and every member of staff to become the best they can ever be

·        Dealing with all training matters from business wide training needs analysis, writing work instructions and assessments to end delivery of training for all staff.

·        Implementing a coaching culture

·        Supporting and developing the induction and onboarding process

·        Ensuring that all personnel are adequately trained for the positions in which they are placed

·        Developing and maintaining a skills matrix for each member of staff to develop their skills, and provide goals to work towards for motivation and retention

·        Communicating with all staff in order to motivate and develop staff to improve staff retention and business success

·        Liaising with HR department in terms of recruitment to ensure there are adequate staff numbers to meet skills matrix needs.

·        Writing and delivering and/or sourcing training for supervisors in Leadership skills

·        Writing and delivering and/or sourcing training for all staff as per the customer requirements.

·        Management of Invest NI training

·        Supporting the HR & Talent Manager with any other projects or duties within reason and capability associated within this role.



·        Ability to work independently and as part of a team.

·        3 + years of experience working at a high level within L&D

·        Proven track record of delivering robust training systems in a highly pressurised environment

·        Ability to adapt and thrive in ever changing fast paced culture

·        High level of energy and enthusiasm with ability to effectively engage an audience and facilitate and inspire discussion

·        Self-starter with an exceptional ability to identify behavioural and knowledge gaps and develop training to address them


·        Level 5 CIPD in L&D

·        Significant experience in a similar or role within food/FMCG

·        Familiarity and experience of M&S Silver/Gold validation & delivery



Competitive salary

Subsidised canteen

Retail Discount Cards

Discounted Gym Membership

Cycle to Work Scheme

Free Parking

Discounted Staff Sales

Length of Service Additional Holiday Allowance

Private Healthcare

Death in Service

BSNI is acting as a recruitment agency.

For further information contact Debbie on 02895219313.

BM Process Executive

Bluestones staffing is working with a Global Automotive organisation based in Manchester.

Due to a growth in Business our client is recruiting a permanent BM Process Sales Executive.

Facts and Figures

You will be responsible for checking detailed car dealership accounting submissions, together with associated statistical information.

Principal Accountabilities:

  • Review composite submissions and mange them through the validation process to a set deadline – working with internal tools (e.g Data trending / KPI Reports/ DBS Tools) and more senior members of the team as instructed.
  • Ensure dealers provide excellent consistent data quality by liasing with dealer accountants regarding queries from submissions and resubmissions and ensure data quality issues are addressed and where appropriate discussed with the Key executives and documented each month in meetings and actions points minuted.
  • Assist dealers in calls and emails regarding submissions, log ins password resets, calculation queries-use brand email box to colleagues can assess.
  • Ensure SLA’s are met for the clients involved with.
  • Ensure all work done is on scope or a valid purchase order is obtained.
  • Ensure technical calls & tickets are resolved, working effectively with all colleagues as necessary.
  • Run calculations and reports (in some cases done by service desk, or other BM team colleagues or DBS) as instructed by more senior members of the UK BM Team.

Team Function:

  • You will be set individual KPI’s within Sales
  • Provide support for the UK BM Team
  • Attend client review meetings where key executives are not available and as unstructured
  • Ensure accurate time reporting is adhered to in a timely manner.
  • Seek other work in department where work load allows and support other department colleagues where team work is covered and available.
  • Provide holiday and sickness cover as required.

Key Contact and Relationships.

  • Dealerships & Clients – you will need to establish strong working relationships with dealership accountants and decision makers.
  • Colleagues – you will need to be able to communicate effectively and support staff at all levels in the business and interact in a timely, professional and supportive manner.
  • IT helpdesk – you will need to develop and build proactive relationships to chase and review outstanding tickets and calls.
  • Work with the team and clients and dealers to ensure dealers provide consistent data quality.

For a Full JD contact Debbie via the link below.

BSNI is acting as a Recruitment agency.


Payroll Administrator / Accounts Assistant

Bluestones staffing is working with a leading construction firm in Northern Ireland.  Due to continued growth our client has a requirement for Payroll Administrator / Accounts Assistant.

Location:  Warringstown

Salary:         £23k – £25k

Duration:   Permanent

Duties to include –

·        Processing of a weekly payment run for a medium sized business

·        Good working knowledge of Sage 50 payroll software

·        Time sheet compiling (calculating overtime/callout rates/stand by rates etc)

·        Cross referencing with vehicle trackers via the company’s RAC system

·        Weekly pension upload (NOW pensions)

·        Holiday recording

·        Processing leavers, new starts, HMRC tax code applications

·        Processing paternity pay, maternity pay, SSP recording and reclaiming, CSA calculations and EFC vouchers

·        Payslip issuing on a weekly basis

·        Monthly PAYE submission and payment of same

·        Weekly bank upload for Friday payment date

·        Dealing with internal employee queries, ad-hoc admin and HR                       queries

·        This role will involve working primarily alongside the purchase ledger

assistant with general admin duties, including – keying on purchase              invoices, statement reconciliations & subcontractor CIS deductions              (in  house training for this can be provided)

·        Working in a busy office environment as part of the accounts team

Please contact Debbie on 02895219313 for further information.

BSNI is acting as a recruitment agency

Deputy Registrar

Bluestones is working with Belfast city council to recruit a temporary Deputy Registrar for City Hall.

Part time: Wednesday and Friday

Hours: 9am – 5pm

Hourly rate: £12.95

Main purpose of job

Responsible to the Registrar through the Senior Deputy Registrar for undertaking the duties necessary for the provision and administration of a confidential and efficient Registration Service for Births, Deaths, Marriages and Civil Partnerships.

To have a comprehensive working knowledge of all relevant legislation, including Acts, Orders and Statutory Regulations and to make such decisions as authorised by statute and regulation concerning all Registration duties.

To officiate at marriage and civil partnership ceremonies in the Registration Office and other venues within the City of Belfast.
Summary of responsibilities and personal duties.

Birth Registrations

1.     To register all births and still births in accordance with relevant legislation or using statutory declarations including e.g. Birth and Death Registration (NI) Order 1976, Human Fertilisation and Embryology Act 2008, Family Law Order 2002.

Death Registrations

2.     To register all deaths in accordance with relevant legislation including Birth and Death Registration (NI) Order 1976.

3.     To assess whether a death should be reported to HM Coroner in accordance with Registrar, Generals, Regulations and Coroners Act, to provide the necessary details to those officers and issue reminders for coroners case as necessary.

4.     To liaise with medical practitioners, nursing home and hospital staff to ensure correct interpretation of death and clarify questionable non medical details on “Cause of Death” certificates where necessary.

5.     To liaise with proprietors of private nursing homes, managers of residential homes, cemetery authorities and funeral directors regarding notification of deaths, to ensure all reported deaths are registered.

6.     To ensure informants are issued with relevant forms required, i.e. Form 21 or the Disposal of Bodies and Form 36 certificates for DHSS purposes and to provide assistance and explanations as necessary.

7.     To notify government departments of the need to determine pension’s payable on the deaths of individuals.

8.     To provide emergency call-out for the registration of deaths at weekends and public/bank holidays in accordance with service business continuity plan.

Marriage Registration and Ceremonies

9.   In accordance with the Marriage Order (2003) and Civil Partnership Act (2004), interview and advise clients regarding the preliminaries for all civil, religious marriages and civil partnerships.  Validate relevant documents prior to issuing schedule of intention and authority to proceed.  Liaise with the Home Office and UKBA, make report where necessary and attend any legal proceeding when necessary.


10. To validate all relevant documentation and issue certificate of legal capacity to marry in a foreign country.

11. To check divorce decrees and/or other death certificates for all marriages or civil partnerships and refer foreign divorce details to GRO to ensure all parties comply with the legislation.

12. Administration of all procedures for religious marriages including cancellation of any ceremony and refund necessary.

13. To officiate at marriage and civil partnership ceremonies in the registration office, approved venues and other locations within the Belfast city district.


14. To assist with the safe keeping and banking of all monies having reconciled fees received whether cash, check or card payments for registration purposes.

15. To assist with the provision of returns to GRO having reconciled details of GRO registration stamps.


16. To employ services of interpreters with help from language line as necessary.

17. To provide advice and information to general public on all regulations relevant to registration including issue of certified copies of documentation.

18. To deal with the bereaved in a caring and sensitive manner whilst ensuring that adequate information is gathered and the informants are not overly distressed.

19. To assist with the safe keeping of public/historical records while maintaining confidentiality of information.

20. To undertake general word processing and clerical duties as necessary.

21. To deputise in the absence of the Registrar or Senior Deputy Registrar as directed.

22. To undertake duties in such a way as to enhance and protect the reputation and the public profile of the council.

23. To undertake such other relevant duties as may from time to time be required.

For full JD please contact our office on 02895219313 or email your cv via the link below.

BSNI is acting a recruitment agency