Administration

Deputy Registrar

Bluestones is working with Belfast city council to recruit a temporary Deputy Registrar for City Hall.

Part time: Wednesday and Friday

Hours: 9am – 5pm

Hourly rate: £12.95

Main purpose of job

Responsible to the Registrar through the Senior Deputy Registrar for undertaking the duties necessary for the provision and administration of a confidential and efficient Registration Service for Births, Deaths, Marriages and Civil Partnerships.

To have a comprehensive working knowledge of all relevant legislation, including Acts, Orders and Statutory Regulations and to make such decisions as authorised by statute and regulation concerning all Registration duties.

To officiate at marriage and civil partnership ceremonies in the Registration Office and other venues within the City of Belfast.
Summary of responsibilities and personal duties.

Birth Registrations

1.     To register all births and still births in accordance with relevant legislation or using statutory declarations including e.g. Birth and Death Registration (NI) Order 1976, Human Fertilisation and Embryology Act 2008, Family Law Order 2002.

Death Registrations

2.     To register all deaths in accordance with relevant legislation including Birth and Death Registration (NI) Order 1976.

3.     To assess whether a death should be reported to HM Coroner in accordance with Registrar, Generals, Regulations and Coroners Act, to provide the necessary details to those officers and issue reminders for coroners case as necessary.

4.     To liaise with medical practitioners, nursing home and hospital staff to ensure correct interpretation of death and clarify questionable non medical details on “Cause of Death” certificates where necessary.

5.     To liaise with proprietors of private nursing homes, managers of residential homes, cemetery authorities and funeral directors regarding notification of deaths, to ensure all reported deaths are registered.

6.     To ensure informants are issued with relevant forms required, i.e. Form 21 or the Disposal of Bodies and Form 36 certificates for DHSS purposes and to provide assistance and explanations as necessary.

7.     To notify government departments of the need to determine pension’s payable on the deaths of individuals.

8.     To provide emergency call-out for the registration of deaths at weekends and public/bank holidays in accordance with service business continuity plan.

Marriage Registration and Ceremonies

9.   In accordance with the Marriage Order (2003) and Civil Partnership Act (2004), interview and advise clients regarding the preliminaries for all civil, religious marriages and civil partnerships.  Validate relevant documents prior to issuing schedule of intention and authority to proceed.  Liaise with the Home Office and UKBA, make report where necessary and attend any legal proceeding when necessary.

 

10. To validate all relevant documentation and issue certificate of legal capacity to marry in a foreign country.

11. To check divorce decrees and/or other death certificates for all marriages or civil partnerships and refer foreign divorce details to GRO to ensure all parties comply with the legislation.

12. Administration of all procedures for religious marriages including cancellation of any ceremony and refund necessary.

13. To officiate at marriage and civil partnership ceremonies in the registration office, approved venues and other locations within the Belfast city district.

Finance

14. To assist with the safe keeping and banking of all monies having reconciled fees received whether cash, check or card payments for registration purposes.

15. To assist with the provision of returns to GRO having reconciled details of GRO registration stamps.

General

16. To employ services of interpreters with help from language line as necessary.

17. To provide advice and information to general public on all regulations relevant to registration including issue of certified copies of documentation.

18. To deal with the bereaved in a caring and sensitive manner whilst ensuring that adequate information is gathered and the informants are not overly distressed.

19. To assist with the safe keeping of public/historical records while maintaining confidentiality of information.

20. To undertake general word processing and clerical duties as necessary.

21. To deputise in the absence of the Registrar or Senior Deputy Registrar as directed.

22. To undertake duties in such a way as to enhance and protect the reputation and the public profile of the council.

23. To undertake such other relevant duties as may from time to time be required.

For full JD please contact our office on 02895219313 or email your cv via the link below.

BSNI is acting a recruitment agency

 

 

 

 

Transport Administrator

Bluestones staffing is working with a transport company in Mallusk who is looking a full-time transport administrator to work within a small team.

Location:  Mallusk

Duration: Temporary with a permanent role after 12 weeks for the right person.

Salary:  £9.00phr with a higher rate when permanent

Hours of work:  Office hours

Duties:

  • Working with Excel on daily basis
  • Data entry
  • Managing customers orders
  • Working as part of a team
  • Working with delivery drivers
  • All other duties as required

Experience required

  • Good excel experience
  • 1 years admin experience

For immediate interview contact Tina or Debbie on 02895219313

BSNI is acting as a recruitment agency

Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Commercial Administrator.

Location:    Drumbo

Salary:         £25k

Duration:    Permanent

Hours of work:  Office Hours

Purpose:

Ensuring that business targets, in terms of value and volume, are achieved through accurately recording and applying Schedule of Rates to the works carried out on the contract by Direct Operatives and Sub Contractors.

Duties:

  • Managing commercial paperwork and the on-going maintenance of files.
  • Retrieving and inputting commercial data onto IT/ manual systems as required.
  • Reviewing and process, using SOR’s, works done to enable clients to pay for the works.
  • Ensure all relevant documentation / certification is forwarded to client.
  • Carry out any reasonable tasks as requested by your line manager.
  • Assessing the works done against the orders.

Knowledge:

  • General construction technology knowledge
  • 1-2 years working with SOR contracts, preference NIHE.

Desirable Criteria:

  • Excellent customer service
  • Organised
  • Ability to priortoise work load
  • Team player
  • Ability to communicate at all levels with good typing skills.
  • Close attention to detail
  • Ability to work on own initiative.
  • Working to deadlines
  • Full clean driving licence.

For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

Customer Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Customer Administrator.

Location:    Lisburn / Drumbo

Salary:         £18,500k

Duration:    Permanent

Hours of work:  Between 8am – 8pm Monday – Friday / 8am – 2pm every other Saturday.

The right person for this role will be enthusiastic, energetic and a strong Administrator with construction industry experience. The successful candidates will be proficient in all MS Office packages including databases. They will be a strong communicator with the ability to manage multiple responsibilities with ease and thrive in a busy environment and be able to work within a team or on their own initiative.

Key Responsibilities

  • Use all management systems to their full potential and ensure records are always kept up to date
  • Housekeeping of all information detailed within the company’s management systems.
  • Update records on a real time basis to ensure forecasting within the month is accurate.
  • Accurate and timely action of month end submissions to enable performance monitoring.
  • Production of invoices in a timely manner to achieve monthly targets.
  • Ensure that all invoices and relevant back up reach the client in accordance with SLA’s and KPI’s as set out.
  • Follow business processes as set out and make Managers aware of any non-conformances.
  • Provide support to the business in the production of performance results relating to Response Works.
  • Deal directly with customers and clients either by telephone or electronically in a professional manor.
  • Respond promptly to client enquiries relating to the general administration function of the business including reports, certificates, and invoice enquiries
  • Register complaints and escalate to the appropriate Manager
  • Ensure your phone duties are dealt with in a professional and polite customer service facing manor.
  • Provide general administration support to the business as required including reception cover.

Essential Criteria

  • 5 GCSE’s to include Mathematics and English.
  • At least 2 years’ experience working as part of a busy administration team
  • Able to work as part of a team and establish good working relationships at all levels.
  • Able to work to tight deadlines and under pressure.
  • Able to demonstrate excellent communication skills, both orally and written.

Contact Debbie on 02895219313 for further information or email your cv via the link below.

BSNI is acting as a recruitment agency

Customer Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Customer Administrator.

Location:    Lisburn / Drumbo

Salary:         £18,500k

Duration:    Permanent

Hours of work:  Between 8am – 8pm Monday – Friday / 8am – 2pm every other Saturday.

The right person for this role will be enthusiastic, energetic and a strong Administrator with construction industry experience. The successful candidates will be proficient in all MS Office packages including databases. They will be a strong communicator with the ability to manage multiple responsibilities with ease and thrive in a busy environment and be able to work within a team or on their own initiative.

Key Responsibilities

  • Use all management systems to their full potential and ensure records are always kept up to date
  • Housekeeping of all information detailed within the company’s management systems.
  • Update records on a real time basis to ensure forecasting within the month is accurate.
  • Accurate and timely action of month end submissions to enable performance monitoring.
  • Production of invoices in a timely manner to achieve monthly targets.
  • Ensure that all invoices and relevant back up reach the client in accordance with SLA’s and KPI’s as set out.
  • Follow business processes as set out and make Managers aware of any non-conformances.
  • Provide support to the business in the production of performance results relating to Response Works.
  • Deal directly with customers and clients either by telephone or electronically in a professional manor.
  • Respond promptly to client enquiries relating to the general administration function of the business including reports, certificates, and invoice enquiries
  • Register complaints and escalate to the appropriate Manager
  • Ensure your phone duties are dealt with in a professional and polite customer service facing manor.
  • Provide general administration support to the business as required including reception cover.

Essential Criteria

  • 5 GCSE’s to include Mathematics and English.
  • At least 2 years’ experience working as part of a busy administration team
  • Able to work as part of a team and establish good working relationships at all levels.
  • Able to work to tight deadlines and under pressure.
  • Able to demonstrate excellent communication skills, both orally and written.

Contact Debbie on 02895219313 for further information or email your cv via the link below.

BSNI is acting as a recruitment agency

Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Commercial Administrator.

Location:    Drumbo

Salary:         £25k

Duration:    Permanent

Hours of work:  Office Hours

Purpose:

Ensuring that business targets, in terms of value and volume, are achieved through accurately recording and applying Schedule of Rates to the works carried out on the contract by Direct Operatives and Sub Contractors.

Duties:

  • Managing commercial paperwork and the on-going maintenance of files.
  • Retrieving and inputting commercial data onto IT/ manual systems as required.
  • Reviewing and process, using SOR’s, works done to enable clients to pay for the works.
  • Ensure all relevant documentation / certification is forwarded to client.
  • Carry out any reasonable tasks as requested by your line manager.
  • Assessing the works done against the orders.

Knowledge:

  • General construction technology knowledge
  • 1-2 years working with SOR contracts, preference NIHE.

Desirable Criteria:

  • Excellent customer service
  • Organised
  • Ability to priortoise work load
  • Team player
  • Ability to communicate at all levels with good typing skills.
  • Close attention to detail
  • Ability to work on own initiative.
  • Working to deadlines
  • Full clean driving licence.

For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

Business Support Clerk

Business Support Clerk is required for the Council, this is a temporary role based in Belfast City Council.

Position:  Business Support Clerk

Duration:  Temporary

Start Date: ASAP

Salary £9.38phe

Duties:

 

1.     To provide a clerical support service within the organisation including the maintenance of both computerised and manual systems, for example, filing and photocopying, and the processing of internal and external mail.

2.     To perform a range of business support tasks in accordance with agreed procedures and processes, for example, cash handling, call handling, data input and extraction, and other relevant duties.

3.     To provide a word processing service from draft documents or audio tapes (if required) including routine correspondence in the form of letters, memos, reports and other documents involving creative layouts (for example, PowerPoint presentations).

4.     To utilise a variety of basic office-related IT software packages and specific council, departmental or service IT systems as required.

5.     To assist in the preparation, compilation and distribution of routine statistical, performance and other information.

6.     To assist in the provision of a range of routine business related activities, for example, finance, Human Resources, customer support, IS/IT and general administration.

Essential Criteria:

Audio typing experience

For a full JD contact Debbie on 02895219313 or email via the link below.

Accounting Technician

Bluestones staffing is working with Craigavon Council to recruit a temporary accounting technician:

Duration:  9 months with possible extension

Location: Craigavon

Salary:     £27,741 – £29,577

Hrs:         £9am – 5pm Monday to Friday

Job Purpose:

The post holder will be responsible. as a member of a multi-skilled team, for a wide range of duties associated with Budgets, VAT, expenditure analysis, treasury management, fixed assets, capital management reports and the annual accounts.  The post holder will be required to provide support to senior managers and to operate all systems within the Finance Department although it is expected that the main duties will focus on core ledgers.

Main Duties:

  • Compile and prepare reports on financial management information for presentation to senior managers, heads of department, executive management team and council committees.
  • Prepare, consolidate and co-ordinate expenditure and budgetary information for monthly management reports, the rates-setting process, the annual abstract of accounts and ad-hoc exercises.
  • Carry out month-end and year-end close-down routines within he finance office in accordance with agreed procedures and timetables.
  • Prepare bank accountant reconciliations across all council bank accountants
  • Assist in the annual abstract of accounts process, including the provision of information.
  • Assist with the preparation of monthly management reports.

Qualifications:

Relevant experience is required

Relevant qualifications

Access NI will be required for this post.

For a full JD please contact Debbie  on 02895219313 or email cv via link below:

BSNI is acting as a recruitment business

Administrative Assistant

Bluestones staffing is working with the Lisburn and Castlereagh city council due to an increase in the work load they require a full time temporary administrative assistant

Hours of work:

9:0oam to 17:00pm (37 hours per week)

Location :

Lagan Valley Island

Rate of pay:

£11:14 phr

Job Duties:

1.     Responsible for the efficient input, maintaining and update of the management information systems relating to core functions such as Building Regulations, Street Naming/Postal Numbering, Land and Property Gazetteer, Property Certificates and financial data.

 

2.     Responsible for receipting of all monies received and maintaining and updating accurate records to include bank lodgements.  Provide inter departmental data as required in accordance with the Council’s Accounting Manual and procedures.

 

3.     Dealing with enquiries regarding services provided, calculation of fees, complaints, enquiries from elected members and officers, solicitors, architects, engineers, construction industry professionals and general public.

 

4.     To liaise and provide information to Partnership Agencies and Statutory organisations, such as LPS Pointer, RPS, Royal Mail, DFP and NIFRS statistical information and reports.

 

5.     Correspond with elected Members in relation to Council committees and support the preparation of responses for presentation to Council such as reports to the Planning Committee.  To compile appropriate information and evidence needed to support Planning liaison.

 

6.     Supervision and training of Clerical Officer and temporary staff and the allocation of workload in conjunction with the Administration Manager, senior surveyors and managers.

 

7.     Procurement of office supplies/equipment and maintaining computerised inventory for the service.

 

8.     Participation in working groups for the purpose of business development and expansion and coordination of continuous improvement initiatives.  Engage and support projects within the service such as the digitization of records and applications, IT initiatives and cross departmental/ agency partnership working.

 

9.     Ensure compliance with Council policies and procedures including all Health & Safety protocols operate within the highest standards of management and personal behaviour, which reflect the core values and behaviours of the organisation.

 

10. Promote equality of opportunity and access in service delivery and in the employment of staff through the mainstreaming of equality within the Council.

 

11. Ensure the provision of high standards of customer care across all the services provided by the Unit and promote and manage the service effectively and communicate in a way, which enhances and promotes the public image and overall reputation of the Council.

 

12. Develop and enhance working relationships with relevant partners and stakeholders to maximise corporate and community planning outcomes and to generate innovation in service delivery.

 

Essential Criteria

  • 5 GCSE GRADE A-C*  on an NVQ  level 2 in administration or equivalent
  • 3 years General administrative experience
  • A full UK driving license and access to a car

For more information please contact Debbie or Tina on 02895219313 or email a cv to christina.wroot@bluestones-staffing.co.uk

 

BSNI is acting as a recruitment business

 

Accounting Technician

Bluestones staffing is working with Craigavon Council to recruit a temporary accounting technician:

Duration:  9 months with possible extension

Location: Craigavon

Salary:     £27,741 – £29,577

Hrs:         £9am – 5pm Monday to Friday

Job Purpose:

The post holder will be responsible. as a member of a multi-skilled team, for a wide range of duties associated with Budgets, VAT, expenditure analysis, treasury management, fixed assets, capital management reports and the annual accounts.  The post holder will be required to provide support to senior managers and to operate all systems within the Finance Department although it is expected that the main duties will focus on core ledgers.

Main Duties:

  • Compile and prepare reports on financial management information for presentation to senior managers, heads of department, executive management team and council committees.
  • Prepare, consolidate and co-ordinate expenditure and budgetary information for monthly management reports, the rates-setting process, the annual abstract of accounts and ad-hoc exercises.
  • Carry out month-end and year-end close-down routines within he finance office in accordance with agreed procedures and timetables.
  • Prepare bank accountant reconciliations across all council bank accountants
  • Assist in the annual abstract of accounts process, including the provision of information.
  • Assist with the preparation of monthly management reports.

Qualifications:

Relevant experience is required

Relevant qualifications

Access NI will be required for this post.

For a full JD please contact Debbie  on 02895219313 or email cv via link below:

BSNI is acting as a recruitment business