Administration

Purchase Administrator

Bluestones Staffing is working with a leading distribution client in the Mallusk area who require a full time Purchase administrators f or a immediate start

Salary 21K

Job description

Responsibility for placing and co-ordinating purchase orders, resolving issues and late deliveries, assisting the sales office with purchase orders and any issues, assisting the despatch office with any duties as required.
• Assist the directors with competitive sourcing of key products.
• Place orders with our suppliers and tracking those orders until delivery.
• Supporting the administrative duties of the procurement department by: – Issuing Purchase orders to the despatch office against the incoming goods list on a daily basis. – Following up on order delays & errors, to find a solution and prevent recurring issues.
• Coordinate and organise freight /shipping/customs documents.
• Ensure paperwork received from suppliers is compliant against all GB/EU transit requirements
• Assist with Processing goods inwards, ensuring that the same is carried out in a timely and accurate manner.
• Communicate with the warehouse function in relation to the movement of goods into and out of the warehouse.
• Maintain a full and complete record of scanned documents.
• Liaise with the sales office and finance department as required.
• Other ad-hoc duties as and when required.

 

Experince

2 years experience in a similar role
Hours: Monday – Thursday: 08:30 – 17:30 Friday: 08:30 – 16:30

Contact Tina on 028 95219 313 for more information or email a cv to christina.wroot@bluestones-staffing.co.uk

Logistics Coordinator

Bluestones staffing specialised commercial division is working with a leading distribution company in Craigavon to recruit a Logistic Coordinator.

 

Location: Craigavon

Hours: Monday to Friday

Duration: Temp to perm for the right candidate

Salary: £21k

Working context:

Part of a 6 member team organising, controlling, tracking and financially administering transport services for inbound supply of material to customer factory and outbound finished forklifts / part to other factories and customers.

Primary purpose of the role:

Destination import requirements for example U.S.A ISF Filing
Dangerous good by road (ADR), air (IATA) and sea (IMDG)
Warranty collections
Craigavon counterweight schedule
Outstanding TMS reporting
Return packaging & racking
Documents and small parts shipments
Claims management
TMS key user
Freight bill audit mismatch response
Manage Craigavon stationary supply
Freight reporting
Cross training
Import documentation
Import air freight quoting
Inbound collections
Inbound deliveries
Finished product import management from US
Essential Criteria:

Educated to Degree level
GCSE Maths and English
Transport Planning (advantageous)
Customs control understanding
Desirable

ISO 9001 Procedural draft and updating experience
ISO 9001 Procedural understanding
Dangerous Good knowledge
Transport and logistics level 3

For further information contact Debbie at Bluestones or forward your cv via the link below.

Administration / Payroll Apprentice

Bluestones staffing is recruiting an apprentice for their Administration / Payroll department.

If you are aged between 18 – 24 and looking to gain experience and the opportunity of a permanent role once apprenticeship / qualification is has be completed.

Location:  Newtownabbey

Hours of work:  25 – 35 hours per week with the opportunity of full-time hours for the right candidate.

Duties:

  • Learning CRM system
  • Updating CRM system
  • Updating candidates and clients details
  • Learning legislation within recruitment
  • Updating websites / adverts
  • Customer service
  • Printing application forms
  • All other duties as required

For further information contact Debbie on 02895219313 for a confidential chat.

BSNI is acting as a recruitment agency.

Maintenance Planner

Bluestones staffing is working with a leading construction firm in NI, at present time they have a requirement for a Maintenance Planner (Maternity cover) within their Bleary office.

Location:  Bleary

Hours:  Office hours

Duration:  Maternity cover

Salary:  £19,500

 

The Role

As a Maintenance Planner you will manage the diaries of our operatives who are spread across Northern Ireland, scheduling and planning their daily work. Using excellent planning skills, you will efficiently manage the allocation of work to operatives and sub-contractors to ensure maximum productivity and efficiency are achieved and our residents receive excellent customer service.

The ideal candidate

The successful candidate will be enthusiastic, energetic and customer focused, with a ‘Right First Time’ approach. A good level of IT literacy is essential, with experience of database systems beneficial. You will be an effective team member, able to work quickly and in a methodical and organised manner.

The individual will have experience in monitoring target completion dates and be able to prioritise the work orders to ensure Key Performance Indicator levels are achieved or bettered.

 

Essential Criteria

5 GCSE’s to include Mathematics and English.
At least 2 years’ experience working as a maintenance planner with exceptional track record
Able to work as part of a team and establish good working relationships at all levels.
Able to work to tight deadlines and under pressure.
Able to demonstrate excellent communication skills, both orally and written.

Access NI will be required for this role.

BSNI is acting as a recruitment agency

Deputy Registrar

Bluestones is working with Belfast city council to recruit a temporary Deputy Registrar for City Hall.

Part time: Wednesday and Friday

Hours: 9am – 5pm

Hourly rate: £12.95

Main purpose of job

Responsible to the Registrar through the Senior Deputy Registrar for undertaking the duties necessary for the provision and administration of a confidential and efficient Registration Service for Births, Deaths, Marriages and Civil Partnerships.

To have a comprehensive working knowledge of all relevant legislation, including Acts, Orders and Statutory Regulations and to make such decisions as authorised by statute and regulation concerning all Registration duties.

To officiate at marriage and civil partnership ceremonies in the Registration Office and other venues within the City of Belfast.
Summary of responsibilities and personal duties.

Birth Registrations

1.     To register all births and still births in accordance with relevant legislation or using statutory declarations including e.g. Birth and Death Registration (NI) Order 1976, Human Fertilisation and Embryology Act 2008, Family Law Order 2002.

Death Registrations

2.     To register all deaths in accordance with relevant legislation including Birth and Death Registration (NI) Order 1976.

3.     To assess whether a death should be reported to HM Coroner in accordance with Registrar, Generals, Regulations and Coroners Act, to provide the necessary details to those officers and issue reminders for coroners case as necessary.

4.     To liaise with medical practitioners, nursing home and hospital staff to ensure correct interpretation of death and clarify questionable non medical details on “Cause of Death” certificates where necessary.

5.     To liaise with proprietors of private nursing homes, managers of residential homes, cemetery authorities and funeral directors regarding notification of deaths, to ensure all reported deaths are registered.

6.     To ensure informants are issued with relevant forms required, i.e. Form 21 or the Disposal of Bodies and Form 36 certificates for DHSS purposes and to provide assistance and explanations as necessary.

7.     To notify government departments of the need to determine pension’s payable on the deaths of individuals.

8.     To provide emergency call-out for the registration of deaths at weekends and public/bank holidays in accordance with service business continuity plan.

Marriage Registration and Ceremonies

9.   In accordance with the Marriage Order (2003) and Civil Partnership Act (2004), interview and advise clients regarding the preliminaries for all civil, religious marriages and civil partnerships.  Validate relevant documents prior to issuing schedule of intention and authority to proceed.  Liaise with the Home Office and UKBA, make report where necessary and attend any legal proceeding when necessary.

 

10. To validate all relevant documentation and issue certificate of legal capacity to marry in a foreign country.

11. To check divorce decrees and/or other death certificates for all marriages or civil partnerships and refer foreign divorce details to GRO to ensure all parties comply with the legislation.

12. Administration of all procedures for religious marriages including cancellation of any ceremony and refund necessary.

13. To officiate at marriage and civil partnership ceremonies in the registration office, approved venues and other locations within the Belfast city district.

Finance

14. To assist with the safe keeping and banking of all monies having reconciled fees received whether cash, check or card payments for registration purposes.

15. To assist with the provision of returns to GRO having reconciled details of GRO registration stamps.

General

16. To employ services of interpreters with help from language line as necessary.

17. To provide advice and information to general public on all regulations relevant to registration including issue of certified copies of documentation.

18. To deal with the bereaved in a caring and sensitive manner whilst ensuring that adequate information is gathered and the informants are not overly distressed.

19. To assist with the safe keeping of public/historical records while maintaining confidentiality of information.

20. To undertake general word processing and clerical duties as necessary.

21. To deputise in the absence of the Registrar or Senior Deputy Registrar as directed.

22. To undertake duties in such a way as to enhance and protect the reputation and the public profile of the council.

23. To undertake such other relevant duties as may from time to time be required.

For full JD please contact our office on 02895219313 or email your cv via the link below.

BSNI is acting a recruitment agency

 

 

 

 

Transport Administrator

Bluestones staffing is working with a transport company in Mallusk who is looking a full-time transport administrator to work within a small team.

Location:  Mallusk

Duration: Temporary with a permanent role after 12 weeks for the right person.

Salary:  £9.00phr with a higher rate when permanent

Hours of work:  Office hours

Duties:

  • Working with Excel on daily basis
  • Data entry
  • Managing customers orders
  • Working as part of a team
  • Working with delivery drivers
  • All other duties as required

Experience required

  • Good excel experience
  • 1 years admin experience

For immediate interview contact Tina or Debbie on 02895219313

BSNI is acting as a recruitment agency

Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Commercial Administrator.

Location:    Drumbo

Salary:         £25k

Duration:    Permanent

Hours of work:  Office Hours

Purpose:

Ensuring that business targets, in terms of value and volume, are achieved through accurately recording and applying Schedule of Rates to the works carried out on the contract by Direct Operatives and Sub Contractors.

Duties:

  • Managing commercial paperwork and the on-going maintenance of files.
  • Retrieving and inputting commercial data onto IT/ manual systems as required.
  • Reviewing and process, using SOR’s, works done to enable clients to pay for the works.
  • Ensure all relevant documentation / certification is forwarded to client.
  • Carry out any reasonable tasks as requested by your line manager.
  • Assessing the works done against the orders.

Knowledge:

  • General construction technology knowledge
  • 1-2 years working with SOR contracts, preference NIHE.

Desirable Criteria:

  • Excellent customer service
  • Organised
  • Ability to priortoise work load
  • Team player
  • Ability to communicate at all levels with good typing skills.
  • Close attention to detail
  • Ability to work on own initiative.
  • Working to deadlines
  • Full clean driving licence.

For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency

Customer Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Customer Administrator.

Location:    Lisburn / Drumbo

Salary:         £18,500k

Duration:    Permanent

Hours of work:  Between 8am – 8pm Monday – Friday / 8am – 2pm every other Saturday.

The right person for this role will be enthusiastic, energetic and a strong Administrator with construction industry experience. The successful candidates will be proficient in all MS Office packages including databases. They will be a strong communicator with the ability to manage multiple responsibilities with ease and thrive in a busy environment and be able to work within a team or on their own initiative.

Key Responsibilities

  • Use all management systems to their full potential and ensure records are always kept up to date
  • Housekeeping of all information detailed within the company’s management systems.
  • Update records on a real time basis to ensure forecasting within the month is accurate.
  • Accurate and timely action of month end submissions to enable performance monitoring.
  • Production of invoices in a timely manner to achieve monthly targets.
  • Ensure that all invoices and relevant back up reach the client in accordance with SLA’s and KPI’s as set out.
  • Follow business processes as set out and make Managers aware of any non-conformances.
  • Provide support to the business in the production of performance results relating to Response Works.
  • Deal directly with customers and clients either by telephone or electronically in a professional manor.
  • Respond promptly to client enquiries relating to the general administration function of the business including reports, certificates, and invoice enquiries
  • Register complaints and escalate to the appropriate Manager
  • Ensure your phone duties are dealt with in a professional and polite customer service facing manor.
  • Provide general administration support to the business as required including reception cover.

Essential Criteria

  • 5 GCSE’s to include Mathematics and English.
  • At least 2 years’ experience working as part of a busy administration team
  • Able to work as part of a team and establish good working relationships at all levels.
  • Able to work to tight deadlines and under pressure.
  • Able to demonstrate excellent communication skills, both orally and written.

Contact Debbie on 02895219313 for further information or email your cv via the link below.

BSNI is acting as a recruitment agency

Customer Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Customer Administrator.

Location:    Lisburn / Drumbo

Salary:         £18,500k

Duration:    Permanent

Hours of work:  Between 8am – 8pm Monday – Friday / 8am – 2pm every other Saturday.

The right person for this role will be enthusiastic, energetic and a strong Administrator with construction industry experience. The successful candidates will be proficient in all MS Office packages including databases. They will be a strong communicator with the ability to manage multiple responsibilities with ease and thrive in a busy environment and be able to work within a team or on their own initiative.

Key Responsibilities

  • Use all management systems to their full potential and ensure records are always kept up to date
  • Housekeeping of all information detailed within the company’s management systems.
  • Update records on a real time basis to ensure forecasting within the month is accurate.
  • Accurate and timely action of month end submissions to enable performance monitoring.
  • Production of invoices in a timely manner to achieve monthly targets.
  • Ensure that all invoices and relevant back up reach the client in accordance with SLA’s and KPI’s as set out.
  • Follow business processes as set out and make Managers aware of any non-conformances.
  • Provide support to the business in the production of performance results relating to Response Works.
  • Deal directly with customers and clients either by telephone or electronically in a professional manor.
  • Respond promptly to client enquiries relating to the general administration function of the business including reports, certificates, and invoice enquiries
  • Register complaints and escalate to the appropriate Manager
  • Ensure your phone duties are dealt with in a professional and polite customer service facing manor.
  • Provide general administration support to the business as required including reception cover.

Essential Criteria

  • 5 GCSE’s to include Mathematics and English.
  • At least 2 years’ experience working as part of a busy administration team
  • Able to work as part of a team and establish good working relationships at all levels.
  • Able to work to tight deadlines and under pressure.
  • Able to demonstrate excellent communication skills, both orally and written.

Contact Debbie on 02895219313 for further information or email your cv via the link below.

BSNI is acting as a recruitment agency

Administrator

Bluestones staffing is working with a leading construction firm in Northern Ireland, due to being awarded a number of tenders they have a requirement for a Commercial Administrator.

Location:    Drumbo

Salary:         £25k

Duration:    Permanent

Hours of work:  Office Hours

Purpose:

Ensuring that business targets, in terms of value and volume, are achieved through accurately recording and applying Schedule of Rates to the works carried out on the contract by Direct Operatives and Sub Contractors.

Duties:

  • Managing commercial paperwork and the on-going maintenance of files.
  • Retrieving and inputting commercial data onto IT/ manual systems as required.
  • Reviewing and process, using SOR’s, works done to enable clients to pay for the works.
  • Ensure all relevant documentation / certification is forwarded to client.
  • Carry out any reasonable tasks as requested by your line manager.
  • Assessing the works done against the orders.

Knowledge:

  • General construction technology knowledge
  • 1-2 years working with SOR contracts, preference NIHE.

Desirable Criteria:

  • Excellent customer service
  • Organised
  • Ability to priortoise work load
  • Team player
  • Ability to communicate at all levels with good typing skills.
  • Close attention to detail
  • Ability to work on own initiative.
  • Working to deadlines
  • Full clean driving licence.

For further information please contact Debbie on 02895219313 or email your cv via the link below.

BSNI is acting as a recruitment agency